Job description

Job Vacancy: Admin & Operations Executive

Company: LOOX Lighting / Crystal Flash LLC

Location: Muscat, Oman

Employment Type: Full-Time

Apply Now

Interested candidates can apply directly through our official recruitment portal:

[APPLY NOW – Submit Your Application]

(https://crystal-flash.odoo.com/jobs/apply/admin-operations-executive-117)

We are looking for a highly proactive, organized, and results-driven professional to support management in monitoring departmental performance, coordinating operational activities, and ensuring timely execution of management decisions.

The ideal candidate must have strong follow-up skills, attention to detail, and the confidence to communicate with department heads on behalf of management.

Key Responsibilities

- Follow up on management decisions, assigned tasks, action plans, and deadlines until completion.

- Coordinate with department heads to monitor KPIs, monthly targets, and departmental performance.

- Identify overdue tasks, performance gaps, and operational delays, and report them to management.

- Organize management meetings, prepare minutes of meetings (MOM), and maintain action trackers.

- Prepare weekly and monthly management reports, dashboards, and presentations.

- Coordinate Odoo ERP requirements, system improvements, technical issues, and development tasks with the relevant teams.

- Monitor the progress of Odoo-related requests and ensure proper follow-up, testing, and closure.

- Assist management with pricing reviews, data analysis, commercial coordination, and other assigned business-related tasks.

- Facilitate communication and coordination between departments to ensure smooth operations.

- Support management with administrative, operational, and special assignments.

- Proactively identify issues, seek clarification, recommend solutions, and escalate unresolved matters.

Requirements

- Bachelor's degree in Business Administration, Management, IT, or a related field.

- Previous experience in executive assistance, operations coordination, administration, or performance monitoring.

- Strong organizational, communication, and follow-up skills.

- Ability to confidently coordinate with managers and department heads.

- Good knowledge of KPIs, reporting, Excel, and Microsoft Office applications.

- Experience with Odoo ERP or similar systems is an advantage.

- Excellent written and spoken English.

- Strong problem-solving skills, attention to detail, and ability to meet deadlines.

- Ability to work independently, manage multiple priorities, and maintain confidentiality.

Ideal Candidate

We are particularly interested in someone who is:

- Persistent: Follows up consistently until tasks are completed.

- Proactive:Takes initiative without waiting for repeated instructions.

- Accountable: Takes ownership of assigned responsibilities.

- Detail-oriented: Maintains accurate records and monitors deadlines.

- Confident: Communicates professionally and firmly with different departments.

- Solution-oriented: Identifies problems and proposes practical solutions.

- Versatile: Comfortable handling different administrative, operational, and business-related assignments.

Ready to Join Our Team?

If you are proactive, organized, and confident in handling multiple responsibilities, we encourage you to apply.

[APPLY NOW – Submit Your CV]