To coordinate, prepare and compile bid submission documents in relation to tendering/bidding activities, tender questionnaires and pre-qualifications;
To organize and harness the efforts of all the involved departments relating to tendering/bidding activities and contract review;
To coordinate customer bid requirements within the various departments and compile all queries and requests for additional information for communication to customers;
To assist the commercial department in cultivating a good relationship with existing and potential associates/customers.
To vet through incoming tenders and to note down tender due date, project start and end date, tender submission instructions/requirements and mode of submission;
To monitor and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions;
To ensure that tender submissions are standardized in terms of format, font, logo, etc. and in line with tender requirements.
• Prepares tenders and standardized tender templates and documentation.
• Develops the bid and tender strategy
• Prepares initial tender documentation and coordinate obtaining the required approvals.
• Maintains a list of qualified vendors, especially as related to planned tenders
• Compilation of various input to create a more complete tender proposal
• Monitoring deadlines
• Evaluation and contract negotiation
• Liaises with the User Department on an ongoing basis with respect to Tender requirements and Tender status
• Corresponds with vendors in conjunction with the tender process as required, ie, non-disclosure agreements, confirmation of interest, etc
• Assists in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.
• Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
• Maintains tender files and arranges their archiving upon Tender completion
• Prepares Tenders status reports and expected timelines on a regular basis and when requested.
• Prepares correspondences to internal departments, bidders and contractors
• Assists with the development of procurement software applications for the Project Implementation Team.
• Liaises and coordinates activities with Financial Services In view of the developing and changing needs and opportunities within the company during this start-up phase, this position may perform other duties as assigned.
• Follow through successful acquisitions to completion
Proven expereince within the previous companies is a must.
Interested candidates can send there resumes to wyne.investments@gmail.com